The Employment Documents your Business needs to provide

With a large of amount of employment legislation in the UK, Employers need to provide their staff with certain documents to stay within the law:

  • A Contract of Employment (or a written Statement of Terms and Conditions) for Employees – this must be provided, legally, within 2 months of the Employee starting work with you, and must contain certain details. From May 2018 this will need to include a GDPR compliant Privacy Notice.
  • Ideally a basic contract for any Workers you employ so that it is clear to everyone how often and how long you are offering them work for, what they will be paid, their holiday entitlement and notice periods (at a minimum). With Zero-Hours contracts often in the news and the Government enacting legislation on restricting zero-hours exclusivity clauses on 26th May 2015 and again on 11th January 2016, this can be very complicated. We are experienced at providing zero hours contracts to suit your business.
  • And ideally a contract for the Freelancers you employ so the main terms of their engagement and the reasons for their engagement are clear and there is no ambiguity in terms of employment ‘status’ (including IR35 if appropriate), pay, length of contract, notice periods, ability to terminate the engagement early.

However, firstly, you need to be sure of the employment ‘status’ of the people you employ, to ensure you provide them with what they should have – read our detailed article about employment status and employment documents here


The HR Kiosk can help you with these documents – we can either:

  • provide the ‘basic’ set of documents you need for your first Employee (see details below), or
  • review and update any existing documents you have and advise you what you must have (and what is ideal to have), or
  • We can also help TV Production Companies with the employment policies the BBC requires when you Tender for programmes.
  • or provide the contracts or agreements you need for Freelancers and Workers, including legally compliant zero-hours contracts.

Our ‘first documents’ package for employees priced from £650 plus VAT includes:

  • a job offer letter (which can be used for all employees). From May 2018 we will provide a GDPR compliant Privacy Notice for Job Applicants and review your application processes to ensure they are GDPR compliant.
  • a contract of employment (that can be used for all employees). From May 2018 this includes a seperate GDPR compliant Staff Privacy Notice.
  • a Company Handbook personalised to your own business with the basic policies and procedures that you need. With approximately 70 pages, depending on your needs. From May 2018 this includes a GDPR compliant Data Protection Policy. (If you require additional Policies that are not included as standard there may be an additional charge to write these policies for you).
  • For TV/Film Production Companies we can include additional Contributor and/or Talent/Voice-Over Artist Privacy Notices (and anything else you need to be GDPR compliant).

Or we can provide you with a personalised ‘first’ Company Handbook for £350 plus VAT, which is updated for GDPR and comes with a Staff Privacy Notice.

Or we can provide a standard employee contract (written statement of terms), or freelance or casual worker or zero-hours contract for £140 plus VAT (which includes a GDPR Compliant Staff Privacy Notice).

We are happy to send you the Index pages of our Standard Company Handbook so you can see what you will receive before purchasing, just let us know!.

To purchase any of these options you can ‘buy’ them through the Paypal button here; or contact us below to purchase any package or if you have any questions. Payment must usually be made in advance.



The Human Resources Consultancy service for SME's

The Human Resources Consultancy service for SME's in the UK creative industries

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